Required Information The Purchasing section requests that suppliers contact them in writing by email , facsimile or mail, to make them aware of their company, and what products or services they have to offer Maple Ridge. Please include the following info when contacting the Purchasing section:
company name and contact person;
address, phone number, email address and facsimile number;
a brief description of the products or services available;
length of time in business.
Any other information about the business the supplier wishes to include such as:
product brochure and catalogues;
Once this information is received, Purchasing may file it in their library of commodities for future reference or pass on information to other departments who may be interested in the new company, products or services.
The Accounts Payable section processes invoices and issues payment to suppliers for goods and services purchased by the City. To receive payment, all invoices must be issued to the “City of Maple Ridge” and original invoices are to be submitted to the attention of Accounts Payable by mail or email.
Unless otherwise specified, invoice payment terms are net thirty (30) days from the date the goods are received and accepted by the City, or date of invoice, whichever is later.
How we pay suppliers:
Electronic Funds Transfer (EFT): To receive payments electronically, please fill out the Direct Deposit Enrollment Form and return it to the Accounts Payable Department. To obtain a copy of the Direct Deposit Enrollment Form please contact accounts payable.
Cheque: The City mails all cheques.
Purchase Card is used for payment of low-dollar value goods or services.