Purchasing

The Purchasing section is responsible for implementation of the purchasing policy, competitive bidding, municipal stores, participation in public sector cooperative groups and administration of the purchasing card program.The Purchasing section works closely with the following organizations:

Best Value

The Purchasing section procures goods and services for Maple Ridge in accordance with the Purchasing Policy while representing the "best value" for the Maple Ridge and all its taxpayers. "Best Value" includes many characteristics including, but not limited to: acquisition cost, availability, suitability, procureability, serviceability, transportation, required training, warranty, design, environmental impact, overall life cycle cost implications and other significant applicable characteristics. With each individual purchase these characteristics can change. Lowest price can be "best value," but lowest price is not always the "best value." We look at the total cost of ownership, which may include, but is not limited to:
  • acquisition cost
  • delivery and shipping terms
  • disposal cost
  • environmental impact
  • maintenance cost
  • payment terms
  • performance
  • quality required
  • residual value
  • training cost
  • warranties

Regulatory Factors

The Purchasing section is committed to conducting business with fairness, probity and respect for all parties involved. Regulatory factors influencing the Purchasing section's policies and procedures include:
  • Agreement on Internal Trade (AIT)
  • City of Maple Ridge policies and procedures
  • CSA electrical regulations
  • Excise and Customs regulations
  • Federal and Provincial tax laws
  • Freedom of Information and Protection of Privacy Act
  • Local Government Act (previously known as the "Municipal Act")
  • New West Partnership Trade Agreement (NWPTA)
  • North American Free Trade Agreement (NAFTA)
  • Public sector policies and practices
  • Transportation of Hazardous Goods Act
  • Workplace Hazardous Materials Information System (WHMIS)